Privacy Policy - Cyber Engage

Cyber Engage Privacy Notice

Our Privacy Policy has been put in place to make it as easy as possible for you to know how we treat your data. Cyber Engage Limited believe in total transparency and protecting the data we receive from our Delegates and Solution Partners.

This document describes how personal data will be collected, handled and stored by Cyber Engage Limited to meet the General Data Protection Regulations (GDPR). you can find more information regarding GDPR at https://www.eudgpr.org.

The Cyber Engage Limited Privacy Policy covers the use of our website, submission of data in relation to taking part in a Cyber Engage Limited event, and the use of your data by Cyber Engage Limited and our affiliates to ensure we provide the best possible service to all delegates.

We have split the information in to the following sections, to help you find what you’re looking for as quickly as possible.

i) Definitions & Interpretation
ii) General Clauses
iii) Website Data & Cookies
iv) Delegate Booking
v) Solution Partners

I) DEFINITIONS AND INTERPRETATION

In this privacy policy, the following definitions are used:

Cyber Engage Limited, or us

Cyber Engage Limited, a company incorporated in England and Wales with registered number 14799334 whose registered office is 9 Perseverance Works, Kingsland Road, London, E2 8DD, United Kingdom.

Data
collectively all information that you submit to Cyber Engage Limited, via the website, direct contact, booking forms or questionnaires, or information we have collected based on legitimate interest.

This definition incorporates, where applicable, the definitions provided in the GDPR;

Cyber Engage Limited, or us

Cyber Engage Limited, a company incorporated in England and Wales with registered number 14799334 whose registered office is 9 Perseverance Works, Kingsland Road, London, E2 8DD, United Kingdom.;

UK and EU Cookie Law
the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;

User or you
any third party that accesses the Website and is not either (i) employed by Cyber Engage Limited and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Cyber Engage Limited and accessing the Website in connection with the provision of such services; and

Website
the website that you are currently using, www.cyber-engage.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

In this privacy policy, unless the context requires a different interpretation:

the singular includes the plural and vice versa;

references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;

a reference to a person includes firms, companies, government entities, trusts and partnerships;

“including” is understood to mean “including without limitation”;

reference to any statutory provision includes any modification or amendment of it;

the headings and sub-headings do not form part of this privacy policy.

II) GENERAL CLAUSES

Security
1.1 Data security is of great importance to Cyber Engage Limited and to protect your Data we have put in place suitable physical, technical and organisational measures to protect against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data.

1.2 Cyber Engage Limited will take reasonable steps to ensure the reliability of any employees who have access to Personal Data.

1.3 All our systems are password protected and only Cyber Engage Limited staff have access to the personal information stored.

1.4 Where Personal Data is passed to Data Processors to process on behalf of Cyber Engage Limited, we will require that Data Processors put in place an equivalent level of security measures.

Disclosure of Personal Data

2.1 Cyber Engage Limited may disclose Personal Data to companies within the ‘Cyber Engage’ group of companies from time to time. Group companies may include subsidiaries, any ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

2.2 Furthermore, Cyber Engage Limited may give Personal Data about you to the following (who may use it for the same purposes as set out above):

2.2.1 To partners and third parties, including Solution Partners (as defined below) that collaborate for an event for which you registered

2.2.2 Agents and third parties who fulfil any other services on Cyber Engage Limited’s behalf (e.g. to administer payments for purchases, despatch tickets and information etc.)

2.2.3 To Delegates (as defined below) only where you are attending in a professional capacity, e.g. business-related events, where it is expected that attendees will have access to a list of attendees and their organisation but not the actual contact details.

2.2.4 To other organisations for the administration of prize draws, competitions or promotions.

2.2.5 To anyone whom Cyber Engage Limited transfers or may transfer their rights and duties with you (for example the sale of a particular event).

2.2.6 If there is a duty to do so or if the law allows it to do so.

2.3 We currently use a number of platforms for our marketing automation. If you have subscribed to our news and events information newsletter or attended / supported an event run by Cyber Engage Limited in any capacity, you acknowledge that the information you provide will be processed in accordance with their respective privacy policy. To unsubscribe from this mailing list at any time please email: admin@cyber-engage.com

2.4 Personal Data may be transferred to reputable companies outside the European Economic Area. Please note this will only be done if your explicit consent is obtained or when it is necessary for the performance of the agreement.

2.5 Cyber Engage Limited takes steps to ensure that your information will be afforded the same level of protection as that required of us under applicable UK Data Protection legislation and the General Data Protection Regulation (GDPR).

Third Party Websites and Services Providers

3.1 Cyber Engage Limited may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Cyber Engage Limited Website, organisation and/or services. The providers of such services have access to certain personal Data provided by Users of the Cyber Engage Limited Website, Delegates and Solution Partners.

3.2 Any Data used by such parties is used only to the extent required by them to perform the services that we request. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties will be processed within the terms of this privacy policy and in accordance with the GDPR.

Changes Of Business Ownership And Control

4.1 Cyber Engage Limited may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Cyber Engage Limited. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.

4.2 We may also disclose Data to a prospective purchaser of our business or any part of it.

4.3 In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Breach Notification

1 In the unlikely event that our computer systems are compromised and there is a potential loss of confidentiality we will report this breach to you as soon as possible.

2 In the unlikely event that personal data is exposed or taken from Cyber Engage Limited records without our consent, we will provide reports surrounding that breach within 72 hours of being notified of such an event and take any action necessary to restore security of your personal data.

Your Rights

1 By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from https://www.eugdpr.org/

1.1 The right to be informed – You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.

1.2 The right of access – Commonly referred to as subject access, you have the right to obtain confirmation that Cyber Engage Limited are processing your Personal Data, a copy of your personal data, and other supplementary information such as the purposes of processing of categories of Personal Data stored.

1.3 The right to rectification – You are entitled to have your information corrected, or completed, if it’s inaccurate or incomplete.

1.4 The right to restrict processing – You have rights to restrict or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

1.5 The right to object – You have the right to object to the processing of you personal data in certain circumstances. Whilst you have an absolute right to stop your data being used for direct marketing, other circumstances may not allow the right to object to exist. For example, if you still want to attend an event but not have your data processed Cyber Engage Limited have the right to still process your Personal Data solely for the purpose of your event attendance.

1.6 The right to erasure – This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

2 Cyber Engage Limited usually act on requests to provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

2.1 baseless or excessive/repeated requests, or

2.2 further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

3 Cyber Engage Limited will respond as soon as we can. Generally, this will be within a 30-day limit from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know within the 30 day period.

4 If you would like to make a request for access to your personal information, please contact admin@cyber-engage.com. Alternatively, you can contact us by writing to us at:

Cyber Engage Limited
9 Perseverance Works
Kingsland Road
London E2 8DD
United Kingdom

Where Cyber Engage Limited have previously received permission to share personal information with a third party, for example for matching a business need, we undertake to advise that third party of your wish to be forgotten if communication has been in the last 12 months.

6.6 Cyber Engage Limited is required to keep records of all business activities, however Cyber Engage Limited will take steps to ensure only minimal personal data is retained.

Complaints Procedure

1 If you have a complaint about the way your data is stored or handled by Cyber Engage Limited, please contact us at admin@cyber-engage.com. Alternatively, you can contact us by writing to us at:

Cyber Engage Limited
9 Perseverance Works
Kingsland Road
London E2 8DD
United Kingdom

2 If you remain unhappy with the handling of your data, you can make a formal complaint to the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Changes To This Privacy Policy

8.1 Cyber Engage Limited reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations. You may contact Cyber Engage Limited by email at admin@cyber-engage.com.

General

9.1 You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.

9.2 If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.

9.3 Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

9.4 This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

III) WEBSITE DATA & COOKIES

This section of the policy applies between you, the User of this Website and Cyber Engage Limited, the owner and provider of this Website. This section of the privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. It applies only to the actions of Cyber Engage Limited and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites. Please read this section carefully.

Data Collected

1.1 We may collect the following Data, which includes personal Data, from you:

Name
Job Title
Contact Information such as email addresses and telephone numbers
IP address (automatically collected)
Web browser type and version (automatically collected)
A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected)

in each case, in accordance with this privacy policy.

Our Use Of Data

2.1 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

internal record keeping;
improvement of our products / services;
transmission by email of promotional materials that may be of interest to you;
contact for market research purposes which may be done using email, telephone or mail.

Such information may be used to customise or update the Website;

in each case, in accordance with this privacy policy.

2.2 Unless we are obliged or permitted by law to do so, and subject to any third-party disclosures specifically set out in this policy, your Data will not be disclosed to third parties without your explicit permission, and then we will only share the personal information with that one individual or company. This does not include our affiliates such as Solution Partners and / or other companies within our group.

2.3 All personal Data is stored securely in accordance with the principles of the GDPR. For more details on security see section ii, clause 1.

Links To Other Websites

3.1 This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Controlling Use Of Your Data

4.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:

4.1.1 use of Data for direct marketing purposes; and

4.1.2 sharing Data with third parties.

Functionality Of The Website

5.1 To use all features and functions available on the Website, you may be required to submit certain Data.

5.2 You may restrict your internet browser’s use of Cookies. For more information see clause 7 below.

Cookies

6.1 This Website may place and access certain Cookies on your computer. Cyber Engage Limited uses Cookies to improve your experience of using the Website and to improve our range of services. Cyber Engage Limited has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

6.2 All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

6.3 Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Cyber Engage Limited to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.

6.4 This Website may place the following Cookies:

Analytical/performance cookies – They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Targeting cookies – These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

6.5 You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.

6.6 You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.

6.7 It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

Security

7.1 If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.

7.2 We endeavour to do our best to protect your personal Data. However, transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your Data transmitted to the Website.

IV) DELEGATE BOOKING

This section of the policy applies between you, a participant of a Cyber Engage Limited event and Cyber Engage Limited, the provider of such event. This section of the privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your application and participation and attendance of such event. Please read this section carefully.

Data Collected

1.1 We will collect Data, which includes but is not limited to the following, from you:

Name
Company Information & Industry
Job Title & Function
Contact Information such as email addresses and telephone numbers
Social Media Profiles
Areas of Interest
Budgetary Information
Project Information
Relevant Solutions Required / Currently Held

in each case, in accordance with this privacy policy.

1.2 When you apply to be a Cyber Engage Limited event participant you MUST consent to us collecting and storing your personal information. You will not be able to complete your registration process for a Cyber Engage Limited event without consenting to us storing your personal data.

1.3 Personal Data is obtained by Cyber Engage Limited every time you provide your details for application to a Cyber Engage Limited event via external booking forms or via event-specific questionnaires. Cyber Engage Limited will only collect Personal Data relevant and limited to what is necessary in relation to the purposes for which it is processed.

1.4 Cyber Engage Limited requires Personal Data to be accurate, to ensure the provision of the best possible service including, but not limited to, the matching of Delegates to suitable Solution Partners and the allocation of overnight accommodation. Please contact Cyber Engage Limited, using the contact details provided via the Website, if you believe the Personal Data held to be incorrect. Cyber Engage Limited will erase or rectify the Personal Data without delay, upon receipt of the up to date Personal Data, as per section ii, clause 5.1.3. Cyber Engage Limited will also endeavour to update any third parties it may have transferred your Personal Data to. Cyber Engage Limited does not take any responsibility for incorrect Personal Data being submitted by a Delegate.

Our Use Of Data

2.1 The processing of any or all of the above Data is necessary for our legitimate interests. We need this information in order to provide you with the best possible service and experience. Specifically, Data may be used by us for the following reasons (please note that this list is not exhaustive):

finalise event logistics, including accommodation requirements
assess suitability of Delegates for the specific event
match Delegates and Solution Partners according to solution needs and availability
sharing your information with solution partners for purpose of matching
understand the interests and requirements of Delegates
displaying your company logo on all event related materials
personalising and tailoring your experience on our event site
internal record keeping
improvement of our products / services
transmission by email and / or telephone of promotional materials and future offers that may be of interest to you
contact for market research purposes which may be done using email, telephone or mail. Such information may be used to customise or update the Website

in each case, in accordance with this privacy policy.

2.2 Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy, your Data will not be disclosed to third parties without your explicit permission, and then we will only share the personal information with that one individual or company. This does not include our affiliates such as Solution Partners and / or other companies within our group.

2.3 Due to the nature of the services provided by Cyber Engage Limited, a significant number of Delegates reconnect with our organisation periodically when they are interested in new offers or have new business needs. It is not uncommon for this to occur years after they have last attended an event. For this reason, your consent includes explicit consent to retain your personal details for an indefinite period until you confirm that you wish us to delete your records from our database or refrain from further engagement.

2.4 We may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes. When determining the relevant retention periods, we will consider factors including:

2.4.1 our contractual obligations and rights in relation to the information involved

2.4.2 legal obligation(s) under applicable law to retain data for a certain time period

2.4.3 statute of limitations under applicable law(s)

2.4.4 in case of disputes

2.4.5 if you have made a request to have your information deleted

2.4.6 guidelines issued by relevant data protection authorities

Otherwise, we securely erase your information once this is no longer needed.

2.5 Cyber Engage Limited values our relationship with you and by requesting information on, or registering / applying to attend an event, you agree that Personal Data provided may be used for events as set out within this Privacy Policy. If you do not consent to Cyber Engage Limited using your Personal Data for these purposes or storing your Personal Data, do not apply for any offer available within our website.

2.6 All personal Data is stored securely in accordance with the principles of the GDPR. For more details on security see section ii, clause 1.

2.7 We may use your feedback about our events in the form of a testimonial on our website or marketing materials, including your company name and job title.

Third Party Websites And Services

3.1 Cyber Engage Limited may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of our offers. The providers of such services have access to certain Personal Data provided by Delegates.

3.2 In such circumstances the Personal Data made available will be limited to the necessary information required and will be supplied strictly on condition it is only used for the purpose that we request. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties will be processed within the terms of this privacy policy and in accordance with the GDPR.

3.3 By explicitly providing consent when you register for a Cyber Engage Limited event, you are providing permission for the sharing of Personal Data with such third parties, only for the purpose of providing necessary processes for the operation of our offers.

V) SOLUTION PARTNERS

This section of the policy applies between you, the Solution Partner and Cyber Engage Limited, the provider of the event. This section of the privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your attendance of such event. Please read this section carefully.

Data Collected

1.1 We will collect Data, which includes but is not limited to the following, from you:

Name
Company Information & Industry
Job Title & Function
Contact Information such as email addresses and telephone numbers
Social Media Profiles
Areas of Expertise
Solution Information, including cost matrices

in each case, in accordance with this privacy policy.

1.2 When you apply to be a Cyber Engage Limited event Solution Partner you MUST consent to us collecting and storing your personal information. You will not be able to complete your registration process without consenting to us storing your personal data.

1.3 Personal Data is obtained by Cyber Engage Limited for the Solution Partner specified contact, as well as any additional employees who may represent the Solution Partner at the event.

1.4 Cyber Engage Limited will only collect Personal Data relevant and limited to what is necessary in relation to the purposes for which it is processed.

1.5 Cyber Engage Limited requires Personal Data to be accurate, to ensure the provision of the best possible service including, but not limited to, the matching of Delegates to suitable Solution Partners and the allocation of overnight accommodation. Please contact Cyber Engage Limited, using the contact details provided via the Website, if you believe the Personal Data held to be incorrect. Cyber Engage Limited will erase or rectify the Personal Data without delay, upon receipt of the up to date Personal Data, as per section ii, clause 5.1.3. Cyber Engage Limited will also endeavour to update any third parties it may have transferred your Personal Data to. Cyber Engage Limited does not take any responsibility for incorrect Personal Data being submitted by a Delegate.

Our Use Of Data

2.1 The processing of any or all of the above Data is necessary for our legitimate interests – we need this information in order to provide you with the best possible service and experience. Specifically, Data may be used by us for the following reasons (please note that this list is not exhaustive):

finalise event logistics, including accommodation requirements
match Delegates and Solution Partners according to solution needs and availability
the interests and requirements of Delegates
displaying your company logo on all event related materials
personalising and tailoring your experience on our event site
internal record keeping
improvement of our products / services
transmission by email and / or telephone of promotional materials and future offers that may be of interest to you
contact for market research purposes which may be done using email, telephone or mail. Such information may be used to customise or update the Website

in each case, in accordance with this privacy policy.

2.3 Due to the nature of the services provided by Cyber Engage Limited, a significant number of Solution Partners reconnect with our organisation periodically when they are interested in new offers or have new business needs. It is not uncommon for this to occur years after they have last attended an event. For this reason, your consent includes explicit consent to retain your personal details for an indefinite period until you confirm that you wish us to delete your records from our database or refrain from further engagement.

2.4.1 our contractual obligations and rights in relation to the information involved

2.4.2 legal obligation(s) under applicable law to retain data for a certain time period

2.4.3 statute of limitations under applicable law(s)

2.4.4 in case of disputes

2.4.5 if you have made a request to have your information deleted

2.4.6 guidelines issued by relevant data protection authorities

Otherwise, we securely erase your information once this is no longer needed.

2.5 Cyber Engage Limited values our relationship with you and by registering as a Solution Partner, you agree that Personal Data provided may be used for events as set out within this Privacy Policy. If you do not consent to Cyber Engage Limited using your Personal Data for these purposes or storing your Personal Data, do not register as a Solution Partner with Cyber Engage Limited.

2.6 All personal Data is stored securely in accordance with the principles of the GDPR. For more details on security see section ii, clause 1.

Third Party Websites And Services

3.3 By explicitly providing consent when you register as a Solution Partner with Cyber Engage Limited, you are providing permission for the sharing of Personal Data with such third parties, only for the purpose of providing necessary processes for the operation of our offers.